CertMan was created for one of India’s leading cylinder manufacturing companies that handles thousands of certificates for their products. Every cylinder is tied to a critical safety and compliance document, and clients must be able to retrieve these certificates instantly.
The problem was simple but painful. Certificates were being sent manually through email, stored across scattered folders and were almost impossible to track. Retrieval delays affected customer experience and internal teams spent countless hours locating and resending documents.
CertMan became the digital backbone that centralised certificate storage, retrieval and client access in a structured, transparent and intelligent way.
The issues with the old process were clear:
They needed a secure, multi user platform where certificates could be stored, organised, accessed and audited in real time.
We built a multi tenant system that supports multiple companies, multiple clients and granular RBAC controls. Each client could have multiple logins, each with different access levels based on their internal hierarchy.
We incorporated a powerful OCR based search engine that reads the contents of each certificate and makes them searchable instantly. To support this, we designed a proprietary algorithm that auto organises certificates into a structured folder system so retrieval is always fast and predictable.
The platform was created to be simple, secure and scalable, so the client could onboard thousands of cylinder certificates without worrying about performance.
We crafted a stack that ensures speed, security, and scalability for a document-heavy environment.
Robust backend framework
Ideal for multi-tenant systems
Strong security and permission handling
Reliable database for massive document mapping
Efficient handling of certificate metadata
Predictable performance at scale
Fast, modern UI development
Clean, responsive layouts
Reduced front-end build time
Drives smart search
Reads text inside certificates
Enables real-time content discovery
CertMan delivered a structured, reliable and intelligent certificate ecosystem that significantly improved internal efficiency and client experience.
Auto-organised documents, enabling consistent storage and predictable retrieval.
Instant search across certificate content—no manual scanning required.
Customers access certificates anytime, reducing dependency on support teams.
Custom roles, multi-user logins, and detailed permission layers for each client.
Sharing, tracking, and resending certificates now happens in seconds instead of hours.
Supports multiple companies, each with isolated certificate pools and secure access layers.
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